Death Certificates are recorded in the county of death as well as the county of residency at the time of the death. There are three ways to request a copy of a death certificate: by mail, credit card or in person. Mail requests to:
In-person requests may be made at the Register of Deeds Office. It is located at the Columbia County Courthouse, 400 DeWitt St. in Portage. The office is open from 8:00 a.m. to 4:30 p.m., Monday through Friday. A current ID as listed below is required when applying in-person. You may wish to complete the application form (a PDF file) before you visit our office. Credit card requests: To request a death certificate on-line click on order order by credit card
Use the application form
(a PDF file) to request a copy of a death certificate. Please enclose a self-addressed, stamped, business-sized envelope, the necessary fees (see below) and a photocopy of the applicant's current ID (see below). Upon receipt in our office, mailed requests are generally completed in 1-5 working days. Mail your request to: Register of Deeds, PO Box 133, Portage WI 53901
.(You will leave the Register of Deeds site and be taken to VitalChek to request the death certificate.) Please note
that there is an additional $10 fee assessed, even if the record is not found, when requesting the death certificate on-line with a credit card.
Fees: The fee for the first copy of any death record is $20.00. Additional copies of the same record, ordered at the same time, are $3.00 each. Therefore, two copies of the same record would be $23.00. NO PERSONAL CHECKS. Please make money order payable to Register of Deeds.
All forms of identification must show your current name and address. Expired cards or documents will not be accepted. The acceptable forms of identification are:
One of these:
Wisconsin driver's license.
Wisconsin photo I.D. card.
Out-of-state driver's license or photo I.D. card.
Two of these: At least one of these must show your name and address.
U.S. Government-issued employee I.D. card or badge with photograph.
Check book or bank statement.
Health insurance card.
Current, dated lease signed by you.
Bill addressed to you.
Paycheck or earnings statement.
State Law restricts who may obtain a certified copy of a death certificate. Please review the criteria for obtaining a death certificate if you have questions.